In the world of business and large organizations, meetings play a central role in decision making and project follow ups. 

Using a smart tool to organize meetings helps institutions manage these sessions efficiently, track member attendance, record decisions, and handle agendas and attachments smoothly and effectively.

The Best Smart Tool for Organizing Meetings

Centro is an advanced and comprehensive tool for managing meetings within governmental and private institutions. 

The system focuses on efficient meeting management, starting from planning and scheduling, to documenting minutes, tracking meeting progress, and supporting fast and effective decision-making.

Centro is the ideal choice for organizations seeking to improve workflow and increase productivity through centralized and smart meeting management.

Why Centro Is the Best Choice for Large Institutions?

Here are the main reasons why Centro is the optimal system for large organizations:

1. Efficient Management of Complex Meetings

Centro is perfect for managing complex meetings in large institutions, as it can handle meetings with multi-level teams and a large number of participants easily and effectively. 

It helps plan meetings precisely, find suitable times for all participants, and avoid scheduling conflicts, ensuring smooth workflow.

2. Linking Meetings with Projects and Committees

The system allows linking each meeting to relevant projects and committees, facilitating organized tracking of decisions and tasks. 

Teams can easily view tasks associated with each meeting and follow up on project updates.

3. Comprehensive and Accurate Documentation

Centro documents all meeting details, from agendas to decisions and recommendations, reducing errors and increasing transparency within the organization. 

This documentation serves as an official reference for reports and follow-up, enhancing accountability across different teams.

4. Flexibility and Customization

The system can be customized according to the needs of each large institution, including assigning roles and permissions for each participant. 

This full control allows managers to efficiently manage meetings and track tasks, making Centro a strategic tool to support productivity and achieve organizational goals, whether meetings are internal or with external entities.

Contact the Iknology team today for a free consultation and experience Centro to manage meetings and projects smartly and effectively.

Core Modules of the Smart Meeting Management Tool

The Centro tool includes several essential modules to help large institutions organize meetings and manage associated processes efficiently:

1. Calendar & Analytics

This module provides monthly, weekly, and daily views of all scheduled meetings, enabling precise tracking. 

It also offers detailed statistics about the number of meetings, frequency, types, and distribution across committees and projects, helping teams evaluate performance and make better decisions.

2. Committees & Councils

This module allows the creation of committees and councils, assigning roles like Chair, Secretary, and Members. 

Meetings can be linked to committees, tasks distributed, and interactions tracked to ensure smooth operations and achieve committee objectives efficiently.

3. Projects

Similar to the committees module but focused on time-bound projects, allowing continuous tracking of progress. 

Meetings and tasks can be linked to projects, with status tracking (Not Started, In Progress, Completed, or Incomplete) for clear oversight.

4. Travel Management

This module manages executive travel details, from country, city, and duration to tickets, hotels, and transportation.

It allows assigning a trip manager, adding protocols, and distributing tasks, ensuring complete organization of all travel details.

5. Logistics Items

Used to track and reserve logistical requirements such as flights, hotels, and cars, Each item has a status (Done/Not Done) and is managed like tasks, ensuring smooth coordination of all logistical needs for meetings and projects.

6. Users & Permissions

This module allows adding internal and external users, with customizable roles and permissions such as Minister, Secretary, Member, or General User. 

External participants can be invited via email or phone without creating a system account, facilitating efficient collaboration with external parties.

7. Pending Requests

This module manages various meeting-related requests, such as meeting with a minister, delegation requests, scheduling meetings, or official document amendments. 

Each request follows an approval workflow (approve, reject, or request revision), ensuring organized decision-making and precise tracking

Beneficiaries of Centro

The Centro system is designed to serve a wide range of organizations that require precise meeting management and efficient handling of projects and official events, key beneficiaries include:

1. Government Ministries and Agencies

Centro is widely used to coordinate official meetings within ministries and governmental agencies. 

It also enables tracking government projects and organizing committees and councils with precision, facilitating strategic decision-making and efficient follow-up.

2. Large Companies and Private Institutions

Large companies and private institutions can benefit from Centro to manage internal and external meetings, linking them to projects and teams. 

The system improves departmental coordination, reduces wasted time, and increases productivity through continuous and organized monitoring of tasks and decisions.

3. Universities and Educational Institutions

The system is suitable for universities and educational institutions to organize academic committees and administrative meetings, track research projects efficiently, and document decisions made during meetings, ensuring continuity in academic and administrative work.

4. Non-Profit Organizations and International Institutions

Non-profit organizations and international institutions use Centro to coordinate meetings with partners and organize events systematically. 

The system helps track the implementation of decisions and joint projects smoothly, supporting efficient goal achievement and enhancing collaboration between teams across different locations.

Who Designed Centro?

Iknology is a Saudi company specialized in developing innovative technological solutions for government and private institutions. 

The company has over 10 years of experience in digital transformation and provides a comprehensive range of smart systems for hospitality, transportation, and visitor management.

Iknology focuses on enabling institutions to enhance operational performance and achieve strategic goals through customized and flexible digital solutions, offering continuous technical support and internal team training to ensure smooth and efficient operations.

Advantages of the Company Behind Centro

Here are the key strengths that make Iknology a trusted partner for large institutions:

1. Extensive Digital Transformation Experience

With over a decade of experience, Iknology can understand organizational needs precisely and deliver innovative solutions for both government and private sectors.

2. Customization and Flexible Solutions

Iknology specializes in tailoring digital solutions to each institution’s needs, allowing for adaptable systems that can evolve with changing work requirements. 

This customization applies not only to Centro but to all Iknology systems.

3. Continuous Technical Support and Tailored Training

Iknology provides ongoing support for internal teams after system deployment, along with customized training to ensure efficient system usage, minimizing pressure on IT teams and ensuring smooth operations.

4. Empowering Institutions to Achieve Strategic Goals

 The company focuses on enabling institutions to improve operational performance and achieve strategic objectives through integrated digital solutions, making Iknology a reliable partner in digital transformation.

5. Comprehensive and Integrated Solutions

Iknology offers a full suite of systems covering all aspects of institutional management, including meetings, projects, committees, travel, logistics, and user management, simplifying administration and enhancing operational efficiency.

Centro System Cost

The cost of the Centro system varies greatly depending on the size of the organization and its operational needs. 

The system allows full customization, including the number of users, required modules, and integration level with other internal systems.

Some organizations may require additional features, such as project management, travel management, or logistical items, which will affect the total cost.

Additionally, ongoing technical support and staff training play an important role in determining the final price, ensuring efficient system usage and uninterrupted operations.

To get an accurate cost estimate, it is recommended to contact the Iknology team, who will assess your organization’s needs in detail and provide a customized offer that considers all operational and technical factors, ensuring a smooth and effective experience from deployment to daily management.

Frequently Asked Questions

Does the system allow sending meeting minutes for approval by officials?

Yes, after the meeting, minutes are saved and sent to officials for approval, ensuring that decisions are officially and accurately tracked.

What is the difference between Centro and traditional meeting management systems?

Centro is a digitally smart and integrated system, unlike traditional methods that rely on manual recording or email, saving time, reducing errors, and increasing overall efficiency.