Visitor Management
Visitor Management enables organizations to receive all visitors in a secure and well-organized manner, whether they are clients, partners, or temporary employees. The system provides an easy way to pre-book appointments, issue digital badges, track check-in and check-out, and display available meeting rooms for booking based on visit time. It also supports automatic notifications to ensure adherence to schedules, delivering a smooth experience for visitors and greater efficiency for front-desk staff.
Pre-registration of visitors and appointment booking.
Accurate tracking of check-in and check-out.
Digital badges for each visitor to enhance security.
View available meeting room times and book the suitable room.
Automatic notifications for delays or exceeding scheduled time.
Detailed reports for every visit.
Hospitality Management
Hospitality Management enables the organized and efficient delivery of food and beverages to visitors and employees by directly connecting requests with service providers to ensure fast delivery and high quality. The system allows users to order food and drinks from a predefined menu, request heating for food or beverages, place direct orders for visitors through a Tea Boy, and quickly access the menu via QR Code, with the ability to assign a unique QR Code to each meeting room. It also supports customizing orders based on visitor type or occasion and provides reports to continuously enhance the hospitality experience.
Order food and beverages through the system.
Request heating for food or beverages when needed.
Direct ordering for visitors through the Tea Boy.
Quick access to the food menu via QR Code.
Dedicated QR Code for each meeting room.
Track order status and connect with service providers to ensure fast delivery.
Customize orders based on visitor type or event.
Generate reports to evaluate service quality and improve the hospitality experience.
Bus & Shuttle Transportation
The Bus & Shuttle service in the Evo Gate system provides a smart solution for managing employee transportation using the organization’s own bus fleet. Employees can easily request transportation through the web or mobile application and track active buses on the map in real time. The employee selects the pickup point and destination either manually or automatically using location services (Google Location). The request is then automatically routed to the nearest available bus, ensuring fast response times and smooth mobility within or between the organization’s locations.
Allow employees to request transportation via the web or mobile application.
Display all active buses on the map in real time.
Select pickup point and destination manually or automatically using location services.
Automatically route transportation requests to the nearest available bus.
Notify the driver of new transportation requests with passenger location and destination.
Automatic notifications to employees when the bus is approaching, including remaining distance.
Enable drivers and buses to view each other’s locations and communicate.
Display the number of passengers at each location and on each route.
Support adding multiple buildings and branches under the same organization.
Assign specific routes to each bus and prevent deviation from the approved route.
Create predefined trips and schedules for employee transportation (morning / evening trips).
Detailed reports on trips, passenger counts, usage, and schedule adherence.
VIP Car Transportation
The VIP Car service in the Evo Gate system provides a comprehensive solution for managing transportation of VIPs and distinguished guests in a professional and secure manner, adhering to the highest standards of privacy and protocol. The service enables organizations to organize special transportation requests, assign dedicated vehicles and drivers, and track trips in real time, ensuring a premium and seamless experience from the moment of request until arrival at the final destination.
Request VIP transportation services via the web or mobile application.
Assign vehicles and drivers based on the required protocol level.
Accurately define pickup and destination locations.
Schedule trips in advance or request them on demand.
Track trips in real time on the map.
Automatic notifications when the trip starts or when the vehicle is approaching the guest’s location.
Manage the VIP vehicle fleet and drivers through a centralized dashboard.
Record detailed information for each trip for tracking and reporting purposes.
Generate detailed reports on number of trips, usage, and schedule adherence.
Support integration of the VIP Car service with visits, events, and meetings.
AI Agent Integrated with Teams & Copilot
The AI Agent in the Evo Gate system delivers an intelligent and advanced experience for managing services and daily operations directly from within employees’ familiar work environments, such as Microsoft Teams and Copilot. The Agent enables users to execute system commands and interact with Evo Gate seamlessly without logging into the system, saving time, reducing operational steps, and enhancing employee efficiency in managing visits, hospitality, transportation, and various service requests.
Full integration with Microsoft Teams and Copilot.
Execute system commands directly from within Teams and Copilot.
Manage visits, hospitality, shuttle transportation, and VIP Car requests without accessing the system.
Quick access to core features through intelligent commands.
Enhance employee experience and reduce time spent on daily operations.
Reduce reliance on manual processes and switching between multiple systems.
Support a unified digital workplace environment within the organization.
EvoNow – Chatbot
EvoNow is a chatbot integrated within the Evo Gate system, designed to enable employees to quickly access and request system services in a simple and direct way without navigating through screens or menus. EvoNow acts as an interactive interface that simplifies service requests by automatically processing them and routing them to the relevant department or team within the system, accelerating execution while saving time and effort.
Chatbot fully integrated within the Evo Gate system.
Enable employees to request services quickly through conversation.
Direct access to system services without navigating menus.
Automatically process requests and route them to the appropriate team.
Accelerate request execution and reduce operational steps.
Enhance employee experience when using the system.
Reduce reliance on manual communication or unstructured requests.
Parcel Management
The Parcel Management service in the Evo Gate system enables organizations to track and organize all internal parcels between branches and offices in a simple and secure manner. The system provides quick access to all parcel-related information, supports monitoring of sending and receiving processes, and delivers automatic notifications for any status changes, ensuring timely delivery while reducing errors and lost shipments.
Register parcel dispatch and receipt with full accuracy.
Automatic notifications when a parcel arrives or is delayed.
Real-time parcel tracking on the map.
Manage parcels across multiple buildings or branches within the organization.
Link parcels to receiving employees or departments to streamline delivery.
Generate periodic reports to evaluate delivery speed and efficiency.
Add special notes for each parcel or special shipments.
